Employer: PEXA Group
Job Title: Executive Assistant
Location: Remote (United Kingdom)
Salary: £38,000 – £44,000 a year
Job Type: Permanent
About PEXA Group
PEXA revolutionised property settlement in Australia, turning a paper-based process into a digital one. With over 500 employees across Australia and an expanding international team, PEXA helps 20,000+ families move into their homes each week.
PEXA is passionate about solving problems for customers and setting the standard for buying and selling property. The UK team was established in late 2020 to collaborate with lawyers, conveyancers, lenders, government, and the property industry, advancing the property market in the UK.
Why Join PEXA Group?
Being a PEXArian goes beyond a job. Employees enjoy:
Growth: Tailored learning and development programs to achieve personal and professional goals.
Wellness: A focus on holistic wellbeing.
Work/Life Blend: Flexibility to balance work with life, creating an ideal work/life mix.
Role Overview
The Executive Assistant will support the Executive Support Manager and the Executive team. Responsibilities include day-to-day executive support, administrative coordination, and event management to ensure smooth functioning across teams.
Work Location: Predominantly remote, with occasional travel to Leeds, Thame (Oxfordshire), and London (typically 2-3 days per month).
Key Responsibilities
Executive Support
Provide PA support including diary management, travel bookings, and administrative assistance for the Chief Growth Officer, Chief Technology Officer, Chief Finance Officer, and Head of People.
Deputise for the Executive Support Manager, including note-taking and PA support for the entire Executive team.
People Experience (PX) Support
Assist with local recruitment processes.
Arrange induction meetings with the Executive team for new starters.
Support employee engagement initiatives and other PX processes.
Document & Information Management
Maintain electronic filing systems using SharePoint and Confluence.
Ensure accurate and accessible storage of policies, procedures, educational materials, registers, and logs.
Distribute documents for signature using Adobe Sign.
Event Coordination
Manage the internal UK Events calendar and mailbox.
Organise logistics for bi-weekly collaboration days, Executive Team offsites, Campus Days, staff social events, and ad hoc events (booking meeting rooms, catering, agendas).
Support the Executive Support Manager with arrangements for the annual PEXA Group Board UK visit.
Skills & Experience Required
Skills
Experience in executive support, including diary management.
Exceptional administrative, organisational, and time-management skills.
Proven track record of delivery, using initiative to complete tasks.
Experience working in a flexible and dynamic environment.
Confident in dealing with a range of stakeholders, demonstrating diplomacy and persistence.
Strong communication skills, with the ability to tailor communication to the audience, protect confidentiality, and exercise discretion.
Proficient in Microsoft Office products.
Key Attributes
Professional and friendly demeanor.
Self-motivated and able to work as part of a team.
Strong attention to detail.
Ability to multi-task and work under pressure to meet deadlines.
Willingness to travel to Leeds and Thame for collaboration days and support internal meetings/events.
Post-Offer Employment Checks
The personal information collected may be shared with Cifas to prevent fraud or other unlawful conduct and verify identity. Details on how personal information is used can be found at [Cifas].
GDPR Compliance
Digital Completion UK Limited (trading as “PEXA”), Optima Legal Services Limited (“Optima Legal”), and Smoove Limited (holding company for United Legal Services Limited, United Home Services Limited, Legal-Eye Limited, and Amity Law Limited) are owned by DigCom UK Holdings Limited, a subsidiary of PEXA Group Limited (Australia).
Applicant personal data may be shared within the PEXA Group as an independent or joint controller. By applying, candidates consent to processing in accordance with UK GDPR and the Data Protection Act 2018. More information is available in the PEXA privacy notice.
How to Apply
If you’re interested in this role, visit the official website for more information — click here to apply now.